Key Benefits

Complete Inventory

Maintain comprehensive inventory of all IT assets including hardware, software, data, and services. Track detailed attributes, configurations, and relationships.

Ownership & Accountability

Assign clear ownership and responsibility for each asset. Track asset custodians, users, and responsible parties. Ensure accountability throughout the organization.

Classification & Security

Classify assets by criticality and security level. Define confidentiality, integrity, and availability requirements. Link assets to risks and controls.

Lifecycle Management

Track assets from acquisition to disposal. Monitor warranty periods, maintenance schedules, and depreciation. Plan replacements and upgrades proactively.

Features & Capabilities

Asset Inventory

  • Hardware asset tracking (servers, workstations, mobile devices)
  • Software and license management
  • Data and information asset catalog
  • Cloud services and subscriptions
  • Network infrastructure and devices
  • Custom asset types and categories
  • Asset tagging and barcoding
  • Bulk import from CSV/Excel

Asset Attributes

  • Detailed technical specifications
  • Serial numbers and identifiers
  • Purchase information and costs
  • Warranty and support contracts
  • Location and physical placement
  • Network information (IP, MAC addresses)
  • Custom fields and metadata
  • Asset photos and documentation

Ownership & Organization

  • Asset owner assignments
  • Custodian and user tracking
  • Department and team allocation
  • Business unit associations
  • Responsibility matrix (RACI)
  • Contact information management
  • Delegation and transfer workflows

Classification & Security

  • Asset criticality levels (Critical, High, Medium, Low)
  • CIA (Confidentiality, Integrity, Availability) ratings
  • Security classification labels
  • Compliance requirements tracking
  • Risk linkage and exposure
  • Security control assignments
  • Data protection requirements
  • Regulatory compliance tags

Lifecycle Management

  • Asset lifecycle stages (Planning, Acquisition, Deployment, Operation, Disposal)
  • Procurement and acquisition tracking
  • Deployment and commissioning
  • Maintenance schedules and history
  • Warranty expiration alerts
  • Depreciation calculation
  • End-of-life planning
  • Secure disposal and decommissioning

Relationships & Dependencies

  • Asset relationships and dependencies
  • Parent-child hierarchies
  • Application-to-infrastructure mapping
  • Service dependencies
  • Data flow documentation
  • Integration points
  • Impact analysis for changes

Software & License Management

  • Software inventory and versions
  • License tracking and compliance
  • License expiration alerts
  • Usage monitoring
  • Cost optimization recommendations
  • Vendor and supplier management
  • Subscription renewals

Integration & Automation

  • Active Directory integration
  • Network discovery tools integration
  • CMDB (Configuration Management Database) sync
  • Automated asset discovery
  • API for external integrations
  • Scheduled inventory updates
  • Notification and alerting

Reporting & Analytics

  • Asset inventory reports
  • Cost and financial reports
  • Compliance status dashboards
  • Asset utilization analytics
  • Warranty and maintenance reports
  • Security classification overview
  • Custom report builder
  • Export to PDF, Excel, CSV

Use Cases

ISO 27001 Asset Management

Maintain mandatory asset inventory for ISO 27001 compliance. Document all information assets with owners, classification, and locations. Link assets to risks and controls. Generate asset register for auditors.

IT Asset Lifecycle Management

Track IT assets from purchase to disposal. Monitor warranties, maintenance contracts, and depreciation. Plan timely replacements. Optimize asset utilization and reduce costs.

Software License Compliance

Maintain accurate software inventory to ensure license compliance. Track installations against purchased licenses. Receive alerts before license expiration. Avoid penalties from software audits.

Security Risk Assessment

Use asset inventory as foundation for risk assessment. Classify assets by criticality and security requirements. Identify threats to specific assets. Implement appropriate security controls based on asset value.

Incident Response

Quickly identify affected assets during security incidents. Access asset details, owners, and dependencies. Understand impact scope. Coordinate response with asset owners and business units.

IT Service Management (ITSM)

Integrate asset management with ITSM processes. Link assets to incidents, changes, and problems. Track asset history and maintenance. Improve service delivery with accurate asset information.

Technical Details

Architecture

Built on Django framework with PostgreSQL database for asset data. Celery for scheduled tasks (discovery, notifications, updates). Redis for caching and job queuing. RESTful API for integrations with discovery tools, CMDB, and monitoring systems. Support for large-scale deployments.

Security

Asset data encrypted at rest. Fine-grained access control for sensitive assets. Audit logging for all asset changes. Data masking for confidential information. Secure API with authentication. Role-based permissions for viewing and editing assets.

Scalability

Designed for organizations of any size. Handles tens of thousands of assets efficiently. Optimized database queries with indexes. Pagination for large asset lists. Background processing for bulk operations. Horizontal scaling support.

Customization

Custom asset types and categories. Configurable asset fields and attributes. Custom classification schemes. Flexible tagging system. Customizable workflows for asset lifecycle. White-label branding. API for custom integrations.

Frequently Asked Questions

What types of assets can be tracked?

The system supports all types of IT assets: hardware (servers, workstations, laptops, mobile devices, network equipment), software (applications, licenses, subscriptions), data and information assets, cloud services, and physical infrastructure. You can create custom asset types for your specific needs.

How do I classify assets?

Assets are classified using multiple dimensions: criticality level (Critical, High, Medium, Low), CIA ratings (Confidentiality, Integrity, Availability on scales), security labels, and regulatory requirements. Classification helps prioritize security efforts and link assets to appropriate controls.

Can it discover assets automatically?

Yes, the platform can integrate with network discovery tools, Active Directory, and CMDB systems to automatically discover and import assets. Scheduled synchronization keeps the inventory up-to-date. You can also manually add assets or bulk import from CSV/Excel files.

How does asset lifecycle management work?

Assets move through defined lifecycle stages: Planning → Acquisition → Deployment → Operation → Disposal. The system tracks status at each stage, monitors warranties and maintenance, calculates depreciation, sends expiration alerts, and manages secure disposal procedures.

Can I track software licenses?

Yes, comprehensive software license management is included. Track purchased licenses, installations, usage, costs, and expiration dates. Receive alerts before licenses expire. Compare installations against licenses to ensure compliance and avoid audit penalties.

How are asset relationships tracked?

Assets can be linked to show dependencies and relationships: applications running on servers, data stored on systems, services depending on infrastructure. Hierarchies show parent-child relationships. Impact analysis helps understand consequences of changes or incidents.

Related Modules

Risk Assessment & Management

Incident Management

Standards & Compliance

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